How to Book a Session from the Instructor Dashboard

Your account is activated and you’re ready to schedule upcoming sessions. This article explains how to book sessions from your Instructor Dashboard.

Users: This article is for Instructors

Prerequisites:  Admin has added you as a user to the system | You have activated your instructor account | Dual Admin/Instructor users have switched from their admin view to the instructor view

Built-In "1 to 1" Classroom Sessions

Note: The platform’s built-in online classroom only enables "1 to 1" sessions; to book  “1 to Many”  and/or In-Person sessions please skip ahead to that section.


Read the step-by-step instructions outlined below:

There are two ways that you can book a session in the Built-In 1 to 1 Online Classroom:

Once the session is booked, you can Enter the Online Classroom 15 minutes prior to the scheduled start time.

Book a session in advance

There are 3 ways that sessions can be booked in advance. 

  1. You can schedule a session yourself - We will walk through this process below.
  2. Your Administrator can schedule a session for you - This will automatically confirm the session and it will appear on your calendar.
  3. Parent/student users can request a session which you can then approve or deny - For instruction on how to handle pending session requests, click here.

Schedule a session yourself

  1. Schedule a session from the Instructor Dashboard page by clicking the “schedule session” button in the “Upcoming Sessions” card.

    

 or from the left navigation panel, click “ Booking.”  

   

    2. Follow the prompts to complete the Session Booking form.

Note: You can search from a list of your assigned students or use the “Invite a student by email” link to schedule a session with a new student. This link will assign an existing user to you, or create a new student user if they are not already on the platform. To invite a new student, you'll need their email address and their first and last name. Click Confirm to save the details and return to the form.

Note: If your Organization is set to an “Administrators Own User Data” policy, you will not be able to add new students to the platform unless you’re signed into an admin account.



Select the “online” radio bubble and then select “Built-in 1-on-1 Classroom” from the dropdown menu if you are conducting the session within the online platform.

        3. Once you’ve filled in all of the required fields, the “Book session” button will turn orange allowing you to complete the booking. 
        4. Upon clicking “Book Session”, your student will receive an email and platform notification alerting them of the booked session.

 

Use the Instant Session Feature

The quickest way to access the built-in online classroom with your student is to use the “Instant Session” button. From your instructor dashboard, locate the “Upcoming Sessions” card and click on “Instant Session”.

Note: If you don’t see the “Instant Session” option, you’ll need to contact your Administrator to enable that function for your Organization.

 You are presented with a condensed booking form:

 

Once you complete the form, click “Start Session”.

You will be taken directly to the Online Classroom Waiting Room and your student will be sent an email asking them to join the session immediately. 

Both you and your student can also access the session from your user dashboard by clicking the “Join” button. 

Note: At the bottom of the waiting room for instant sessions, there is a “Copy Classroom Link” button for your convenience. You can send this directly to your student in case they are unable to access the classroom.

 

URL Link and In-Person Sessions

Note: You and your administrator can schedule multi-student URL Link and In-Person sessions. These sessions can be scheduled with one student, multiple students, or a group of students.

URL Link Session

 

Watch Video:

 

Follow these steps to schedule a “1 to 1” or “1 to Many” URL Link session in advance from the Instructor Dashboard.

  1. Schedule a session from the Instructor Dashboard page by clicking the “schedule session” button in the “Upcoming Sessions” card.

        

     or from the left navigation panel, click “ Booking.”  

       

  2. Select the “Online Session” radio button

  3. Open the “Online Session Type” dropdown menu and choose “URL Link”

  4. You can select multiple students from here, and/or select a group of students that are assigned to you. The “Invite a Student by Email” function works here as well.

    Note: If you select more than one student or a group for an online session, the session type will automatically change to “URL Link”

  5. Once you’ve selected the students and/or group, paste the external video conference URL (web address) that you will be using for this online session in the “URL” box. 

    Important Note: this web address link will have been provided by the external source of your choice (for example, Zoom or Google Meet). Make sure you copy/paste the full URL address beginning with HTTP to ensure you are using the complete/correct URL link.

  6. Complete the form to book the duration, date(s), time, and to add any additional details about the session. 

  7. Click "Book Session" located at the bottom of the booking form.

  8. It's official! You and your student(s) are booked for their online session.

Notifications:  Your student(s) will receive all standard notifications regarding this session, and the “Join” button (located on the student dashboard) for this session will take them to the external URL link that was provided in the session booking form. The “Join” button appears on the student and instructor dashboards 15-minutes prior to the session’s scheduled start time.

Troubleshooting: If you or your student(s) experience any issues accessing an external video conferencing tool for an online session, we recommend that you first review the booked session information to review the URL web address to see if it was complete/correct. While we enable you to use 3rd party links for your online sessions, we are not able to provide troubleshooting and/or support for any issues you encounter using a 3rd party/external video conference tool for an online session.

In-Person Session

Follow these steps to schedule a “1 to 1” or “1 to Many” In-Person session in advance from the Instructor Dashboard

  1. Schedule a session from the Instructor Dashboard page by clicking the “schedule session” button in the “Upcoming Sessions” card.

        

     or from the left navigation panel, click “ Booking.”  

       

  2. Select the “In-Person” radio button.
  3. You can select multiple students from here, and/or select a group of students that are assigned to you. The “Invite a Student by Email” function works here as well.
  4. Once you’ve selected the students and/or group, paste the location of your In-Person session. 
  5. Complete the form to book the duration, date(s), time, and to add any additional details about the session. 
  6. Click "Book Session" located at the bottom of the booking form.
  7. It's official! You and your student(s) are booked for their In-Person session.

    Notifications:  Your student(s) will receive all standard notifications regarding this session.

     

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